Job Vacancy Messages for WhatsApp: Hiring, Interview and Selection
A job vacancy message works when it states the role, location, salary range, timings, who can apply and how, in a few short lines. Below are 41 ready job vacancy messages: hiring posts for shop staff, delivery, office and teaching jobs, walk-in interview notices, interview call messages, selection and rejection messages, and Hindi versions. The candidate messages use {{name}}, so each applicant gets their own name when you send from an Excel sheet.
Updated · Free · No install · Works with your own WhatsAppJob vacancy message format
Use this structure for any hiring post: a clear heading, the job title, location, salary, timings, required qualification or experience, and exactly how to apply. Posts that hide the salary get far fewer serious replies. Replace the sample details with your own.
Hiring posts go to groups or your contacts, so they usually do not need a name. The interview, selection and rejection messages further down use {{name}} for each candidate, and you can add columns such as {{role}}, {{date}} or {{time}} to your sheet.
- 1.Format
WE ARE HIRING 📢 Position: Sales Executive Location: Andheri East, Mumbai Salary: Rs 18,000 – 25,000 per month + incentives Timings: 10 am – 7 pm, Sunday off Experience: 0–2 years (freshers welcome) Qualification: Graduate How to apply: WhatsApp your CV to 98XXXXXX12 or walk in Mon–Sat, 11 am – 4 pm. Please share with anyone who may be interested.
- 2.Short
Urgent hiring: Office Assistant at Navrangpura, Ahmedabad. Salary Rs 15,000. Timings 10 to 6. Basic computer knowledge needed. Send CV on WhatsApp to 98XXXXXX12.
- 3.Multiple roles
Vacancies at Shree Textiles, Surat 1. Accountant (Tally, GST) – 2 years' experience 2. Store Keeper – 1 year experience 3. Office Boy – no experience needed Salary as per experience. Send your CV to 98XXXXXX12 with the post name.
- 4.Referral
Hi {{name}}, we are hiring for a Customer Support role (Rs 20,000–24,000, day shift, Pune). If you know someone suitable, please share this message or their number with me. Thank you!
Shop staff and retail job vacancy messages
For shop and showroom jobs, mention the shop name, area, salary, timings and the weekly off. Many applicants come by referral, so ask people to forward it.
- 1.Shop
Staff required 🛍️ Salesman / saleswoman for a garment showroom in Lal Darwaja. Salary: Rs 12,000 – 16,000 Timings: 10:30 am – 9 pm, Tuesday off Experience in garments preferred. Contact: 98XXXXXX12
- 2.Grocery
Wanted: helper for a grocery store in Sector 15. Duties: billing, packing and home delivery nearby. Salary Rs 11,000 + lunch. Must know basic Hindi and maths. Call 98XXXXXX12.
- 3.Mobile shop
Hiring: counter salesperson for a mobile and accessories shop. Knowledge of phones and recharges required. Salary Rs 14,000 + incentive on sales. Send your details on WhatsApp.
- 4.Jewellery
Vacancy at a jewellery showroom, Zaveri Bazaar: sales staff, 2+ years' jewellery experience. Salary Rs 20,000 – 30,000. Background verification required. Send CV to 98XXXXXX12.
- 5.Restaurant
Restaurant staff needed: 2 waiters, 1 cook (North Indian), 1 helper. Food and accommodation provided. Salary as per experience. Call or WhatsApp 98XXXXXX12.
- 6.Pharmacy
Required: pharmacist (D.Pharm/B.Pharm with registration) for a medical store in Kothrud. Morning or evening shift. Salary Rs 18,000 – 22,000. Send your CV and registration certificate.
Try it with your own list
Upload an Excel or CSV file, write your message and see exactly how it looks before anything is sent.
Delivery and driver job vacancy messages
Delivery and driving jobs need the vehicle and licence requirement, the area and how pay works (fixed, per order or both). Be specific so applicants know what they will earn.
- 1.Delivery
Delivery boys required 🛵 Area: Gota and Chandkheda Own two-wheeler and driving licence needed Pay: Rs 15,000 fixed + petrol allowance Timings: 9 am – 6 pm Call 98XXXXXX12
- 2.Per order
Hiring delivery partners for our food business. Earn per order plus a weekly bonus. Flexible hours, own bike and smartphone required. WhatsApp 'JOIN' with your name and area.
- 3.Driver
Wanted: car driver for a family in Bodakdev. Valid licence and 3+ years' experience. Salary Rs 18,000, weekly off. Police verification needed. Contact 98XXXXXX12.
- 4.Tempo
Required: tempo driver for a transport company. Heavy or LMV licence, knowledge of city routes. Salary Rs 20,000 + overtime. Call between 10 am and 6 pm.
Office job vacancy messages
For office roles, list the key skills and the experience range. Mention work-from-office or hybrid clearly.
- 1.Accountant
Hiring: Accountant CA firm, Navrangpura Tally, GST returns, TDS Experience: 2–4 years Salary: Rs 22,000 – 30,000 Send CV to 98XXXXXX12 or jobs@example.com
- 2.Receptionist
Vacancy: Receptionist for a clinic. Good communication in English and Hindi, basic computer skills. Timings 9 am – 5 pm. Salary Rs 14,000 – 17,000. Send CV on WhatsApp.
- 3.Data entry
Hiring data entry operators. Typing speed 30+ wpm, MS Excel. Work from office, Salt Lake Sector V. Salary Rs 13,000 – 16,000. Freshers can apply.
- 4.Telecaller
Telecallers required (female/male). Day shift, 10 am – 6:30 pm. Fluent Hindi, basic English. Fixed salary Rs 14,000 + incentives. Walk in with your resume or WhatsApp it to 98XXXXXX12.
- 5.IT
We are hiring a Junior Web Developer (React, Node.js), 0–2 years, hybrid, Indore. CTC Rs 3–4.5 lakh per year. Share your CV and GitHub link at 98XXXXXX12.
Teacher job vacancy messages
Schools and coaching centres should mention the subject, the classes, the board and the qualification required.
- 1.School
Teachers required 📚 Greenfield Public School (CBSE) • PGT Maths • TGT English • PRT (all subjects) Qualification: Graduate/PG with B.Ed. Send CV to 98XXXXXX12 by 30 November.
- 2.Coaching
Hiring: Physics and Chemistry faculty for Classes 11 and 12 (JEE/NEET). Part-time and full-time. Attractive pay as per experience. Demo lecture required. WhatsApp your CV.
- 3.Tuition
Wanted: home tutor for Class 6 student (all subjects, CBSE) in Satellite area. Monday to Friday, 5 to 7 pm. Fee Rs 4,000 per month. Female tutor preferred.
- 4.Playschool
Playschool teacher needed for Nursery and KG. Diploma in ECCE or NTT preferred, warm with children. Timings 8:30 am – 1 pm. Salary Rs 10,000 – 14,000.
Walk-in interview messages
A walk-in notice needs the date, time window, full address and documents to bring.
- 1.Walk-in
WALK-IN INTERVIEW 🗓️ Post: Sales Executive (10 openings) Date: Saturday, 24 October Time: 10 am – 3 pm Venue: 2nd floor, Shanti Complex, near City Mall Bring: CV, photo, Aadhaar copy and certificates. Contact: 98XXXXXX12
- 2.Walk-in
Walk-in interviews for delivery executives every Monday and Thursday, 11 am – 2 pm, at our Sector 18 office. Bring your driving licence and Aadhaar. Joining the same week.
- 3.Invite
Hi {{name}}, thank you for your interest in the Store Assistant role. You can walk in for the interview any day this week between 11 am and 4 pm. Address: [Google Maps link]. Please bring your CV.
Interview call letter message for candidates
Send these to shortlisted candidates. Add columns {{role}}, {{date}} and {{time}} to your sheet, so every candidate gets their own slot.
- 1.Interview call
Dear {{name}}, Thank you for applying for the position of *{{role}}* at Shree Textiles. We are pleased to invite you for an interview. 📅 Date: {{date}} ⏰ Time: {{time}} 📍 Venue: 3rd floor, Ring Road, Surat Please bring your CV, a photo ID and original certificates. Kindly reply to confirm. Regards, HR Team
- 2.Online
Dear {{name}}, you have been shortlisted for the {{role}} interview. It will be held online on {{date}} at {{time}}. The meeting link will be sent an hour before. Please reply to confirm your availability.
- 3.Reminder
Hi {{name}}, a reminder about your interview for {{role}} today at {{time}}. Please arrive 10 minutes early and ask for Ms Shah at reception. All the best!
- 4.Reschedule
Dear {{name}}, due to an unavoidable change, we need to move your interview to {{date}} at {{time}}. We apologise for the inconvenience. Please let us know if this works for you.
Selection and rejection messages
Telling every candidate the outcome is basic courtesy and protects your reputation as an employer. Keep rejection messages short and kind, with no fake reasons.
- 1.Selection
Dear {{name}}, Congratulations! 🎉 We are happy to inform you that you have been selected for the position of *{{role}}*. Your offer letter is attached. Please confirm your acceptance and joining date by replying to this message. Welcome to the team! HR Team
- 2.Selection
Hi {{name}}, great news! You have been selected for the {{role}} job. Please report on {{date}} at 10 am with your documents. Looking forward to working with you.
- 3.Next round
Dear {{name}}, thank you for the interview. We are happy to let you know that you have cleared the first round for {{role}}. The final round is on {{date}} at {{time}}.
- 4.Rejection
Dear {{name}}, thank you for your time and interest in the {{role}} position. After careful consideration, we have decided to move forward with another candidate. We wish you all the best in your job search.
- 5.Rejection
Hi {{name}}, thank you for interviewing with us. We will not be taking your application forward for {{role}} this time, but we will keep your CV on file for future openings. Best wishes.
- 6.Position filled
Dear {{name}}, thank you for applying. The {{role}} position has now been filled. We appreciate your interest and will contact you if a suitable role opens up.
Job vacancy messages in Hindi
हिंदी में भर्ती की सूचना और उम्मीदवारों को संदेश भेजने के लिए ये टेम्पलेट कॉपी करें।
- 1.Hindi vacancy
नौकरी की सूचना 📢 पद: सेल्समैन स्थान: कपड़ों का शोरूम, लाल दरवाज़ा वेतन: ₹12,000 – ₹16,000 प्रति माह समय: सुबह 10:30 से रात 9 बजे, मंगलवार छुट्टी इच्छुक व्यक्ति 98XXXXXX12 पर संपर्क करें। कृपया ज़रूरतमंद लोगों तक यह संदेश पहुंचाएं।
- 2.Hindi delivery
डिलीवरी बॉय की ज़रूरत 🛵 अपनी बाइक और ड्राइविंग लाइसेंस ज़रूरी। वेतन: ₹15,000 + पेट्रोल खर्च संपर्क: 98XXXXXX12
- 3.Hindi interview
प्रिय {{name}} जी, {{role}} पद के लिए आवेदन करने के लिए धन्यवाद। आपका इंटरव्यू {{date}} को {{time}} बजे होगा। कृपया अपना बायोडाटा, आधार कार्ड और प्रमाणपत्र साथ लाएं।
- 4.Hindi selection
बधाई हो {{name}} जी! 🎉 {{role}} पद के लिए आपका चयन हो गया है। कृपया {{date}} को सुबह 10 बजे अपने दस्तावेज़ों के साथ आएं।
- 5.Hindi rejection
प्रिय {{name}} जी, इंटरव्यू के लिए समय देने का धन्यवाद। इस बार हम किसी अन्य उम्मीदवार के साथ आगे बढ़ रहे हैं। भविष्य के लिए आपको शुभकामनाएं।
How to send interview and selection messages to every candidate
Hiring posts go to groups, but interview calls and results should go to each candidate personally. Rapid Sender is a free browser tool that sends from your own WhatsApp, one chat per candidate, with their name, role, date and time filled in from your sheet. Numbers do not need to be saved in your phone.
- 1
Make your candidate sheet
Put name and phone in an Excel or CSV file, plus columns such as role, date and time. One row per candidate. Up to 5,000 rows per upload.
- 2
Link your WhatsApp
Open Rapid Sender, then on your phone go to WhatsApp, Linked devices, Link a device and scan the QR code, or use the pairing code instead.
- 3
Paste the message
Upload the sheet and paste an interview or selection message from this page. {{role}}, {{date}} and {{time}} are filled in from your columns; check the live preview.
- 4
Attach a file (optional)
Attach one file for everyone, such as the job description PDF, a hiring poster or the company address map. Personal offer letters with different content per candidate are better sent one by one.
- 5
Test and send
Send a test to yourself first, then send to all or only the selected candidates. A random 7 to 10 second pause between messages keeps it natural. Download the report to see who received it.
Tips for hiring messages that get good applicants
Always show a salary range. It filters out mismatched applicants and gets more replies.
Keep the post under ten lines, with the job title and location in the first line.
Never ask candidates to pay a registration, training or security fee. Genuine employers do not, and such posts are reported as scams.
Do not discriminate by religion, caste or similar grounds in your post. Stick to the real requirements of the job.
Put a hiring poster with your number on it as an image; people forward images more than text. A WhatsApp QR code on a printed poster lets walk-ins message you directly.
Reply to every candidate who interviewed, even with a no. It costs one message and builds your name as an employer.
Frequently asked questions
How do I write a job vacancy message for WhatsApp?
Start with "We are hiring", then give the job title, location, salary range, timings, experience or qualification and how to apply. The format template at the top of this page is ready to fill in.
What is the format of a hiring post?
A headline, the position, location, salary, timings, requirements and a contact number or apply method, each on its own line, with a request to share. Bold labels make it easy to scan on a phone.
How do I invite a candidate for an interview on WhatsApp?
Thank them for applying, name the role, and give the date, time, venue or online link and documents to bring. Ask them to reply to confirm, then send a reminder on the day.
How do I inform a candidate they are not selected?
Thank them for their time, say briefly that you are going ahead with another candidate, and wish them well. Keep it short and polite; you do not have to give a detailed reason.
Can I send a job vacancy message in Hindi?
Yes. WhatsApp supports Hindi fully, and the Hindi templates above can be copied as they are or sent with each candidate's name filled in.
Can I send interview messages to 100 candidates at once?
Yes. Upload a sheet with each candidate's name, role, date and time to Rapid Sender, and each one gets a personal message with their own interview slot.
Ready to send your message?
Upload your list, write your message and connect your WhatsApp. It is free and takes a few minutes.
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